Using ‘BCC:’ for multiple recipients

Share this thought and add your own

Do you ever get email messages that list about thirty recipients (including you) at the top? Did you ever worry about the fact that everybody on that list now has your email address? How well do you know them? Can you trust them not to give your address to someone who regularly sends junk mail (‘SPAM’)?

While these concerns may seem unnecessarily paranoid to some, it’s become a matter of common courtesy on the internet to ‘hide’ the names of recipients when sending a message to a group of individuals — especially if those individuals don’t know one another.

Obviously, if you are corresponding with a group of friends who already know each other, this is not an issue. But if you plan to send information to a few people who may not want their addresses ‘advertised’, there is a way that you can politely reach each person: use the ‘BCC:’ box!

When you compose an email message, there are fields at the top for ‘From:’, ‘To:’, ‘CC:’ (carbon copy), and ‘BCC:’ (blind carbon copy). The regular ‘carbon copy’ field allows you to let others know what you are telling someone (whoever is in the ‘To:’ field), and the ‘BCC:’ field does the same thing without letting their names show in the message.

So put everyone’s name in the ‘BCC:’ field, and put your own name (or a dummy address) in the ‘To:’ field. Here’s how you would compose it:

DATE: November 23, 1998

FROM: John Widget

TO: All WIDGETS UNLIMITED employees

CC:

BCC: joeboxer@widgetsonline.com, jimbeam@widgetsonline.com, diane_reems@npr.org, jdoblak@msn.net, JulieB@aol.com, AngusARG@apple.com, lboblak@usa.net

RE: Discontinuation of Widget Sharpener line

It is my sad duty to inform you that the much-heralded line of sharpening tools by Widgets Unlimited is slated to be discontinued due to a pending lawsuit involving a certain competitor’s CEO and one of our mailroom employees. While we have not been formally accused of industrial espinonage…

Here’s what the recipients will see:


DATE: November 23, 1998

FROM: John Widget

TO: All WIDGETS UNLIMITED employees

CC:

BCC:

RE: Discontinuation of Widget Sharpener line

It is my sad duty to inform you that the much-heralded line of sharpening tools by Widgets Unlimited is slated to be discontinued due to a pending lawsuit involving a certain competitor’s CEO and one of our mailroom employees. While we have not been formally accused of industrial espinonage…

How did we get the ‘To:’ field to say “All WIDGETS UNLIMITED employees”?

Simply make a new address in your address book; and put the word “Everybody” (or “All Employees”, etc.) in the ‘name’ field; you can use your own email address in the address field.

Share this thought and add your own

Comments

comments

Leave a Reply

Your email address will not be published. Required fields are marked *